Important Timeframes

Plan Year

Benefits are based on a fiscal year, rather than a calendar year. The plan year starts July 1st and ends June 30th. The benefits you select at initial enrollment will remain in effect through June 30th, unless you experience a qualifying life event that allows you to make changes to your coverage.

New Hire Enrollment

Medical Plan Enrollment

Employees working in a full-time position with a state agency, participating non-state agency, or the Nevada System of Higher Education (NSHE) are eligible for benefits on:

  • The first day of full-time employment or the date of the contract, if that date is the first day of the month; or
  • The first day of the month immediately following the first day of full-time employment or contract date if the first day of employment/contract date is on or after the second day of the month.

Completing Enrollment

As a new benefits-eligible employee you must enroll or decline coverage online through your E-PEBP Portal and upload any required supporting documents (if adding dependents) no later than the last day of the month your coverage is scheduled to become effective.

Default Enrollment

Failure to enroll or decline coverage within the specified timeframe will result in coverage being defaulted to the Consumer Driven Health Plan (CDHP) with a Health Reimbursement Arrangement (HRA) and self-only coverage. Employees enrolled in the CDHP will pay a monthly premium for that coverage.

Open Enrollment

During open enrollment PEBP participants have the opportunity to make changes to their coverage. Changes that may be made during open enrollment include changing medical plan options, adding or deleting dependents, and declining all benefits. Medicare Exchange retirees may elect or decline PEBP dental benefits.

Open Enrollment is normally held between May 1st – May 31st each year with any changes becoming effective on July 1st.

Supporting Documents – Participants who are adding dependents to their coverage during the open enrollment period must upload any required supporting documents into their E-PEBP Portal (e.g., copy of marriage certificate, birth certificate, etc.) by June 15th.

Qualifying Life Events

Qualifying life events include the birth of a child, marriage, divorce, etc. You must complete an online event through the E-PEBP Portal as well as upload any supporting documents within 60 days of the qualifying life event in order for changes to your coverage to take place.

Enrolling in Retiree Coverage

Once PEBP receives a termination notice from a member’s agency, the member will be placed in terminated status. It is the member’s responsibility to reach out to PEBP regarding retirement and complete a Retiree Benefit Enrollment and Change Form and a Years of Service Form. Members are required to complete these forms within 60 days after their retirement date. Retirement coverage starts on the first day of the month concurrent with or following the date of retirement. You can access the required forms from the Retiring Before and After Age 65 sections, or the Forms page of this website. Failure to enroll within 60 days will result in termination of coverage.

Medicare Enrollment

Active employees and their covered dependents are not required to enroll in Medicare Part A or B prior to retirement.

Retirees and their covered dependents who are turning 65 must enroll in premium-free Medicare Part A (if eligible) and purchase Part B coverage. Retirees should contact the Social Security Administration (SSA) 60-90 days prior to their 65th birthday to determine if they qualify for premium-free Medicare Part A coverage.

Retirees with Medicare Parts A and B will be required to enroll in a medical plan through Via Benefits unless they cover a non-Medicare dependent on their plan or have TRICARE for Life.

Portability of Voluntary Life Insurance Coverage

Terminating employees may be eligible to port or convert their voluntary group life insurance under the “Portability and/or Right to Convert” provisions of their Standard life insurance policies. To apply, complete the Group Conversion packet or the Group Life Portability Insurance application within 31 days after your employment terminates. Details regarding these options are available in the policy certificates on The Standard’s website. For specific information, contact The Standard at 1-888-288-1270.